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Adding A New Person/Player

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MODE: Teams/Competitions/Organisation > MENU: People > Add a New Player


NOTE
: The following instructions focus on creating a new person record in the role of Player. However, the procedure is the same for adding other roles such as coaches and contacts.


Before creating a new record you must search for the person to determine if they are already in the system. This helps to eliminate duplicate data which clogs the system and can cause organizational issues.


NOTE
: MyCricket enables you to link a single persons’ ID to multiple entities, without having to create a duplicate record. For more information on this, see “Clearance & Transfer Process” in the Knowledgebase.

·           Follow the above menu path 

·           Type the persons name in the First, Middle and/or Last fields.

·           Click Search

·           Search the Search Results table to determine if the person has an existing record.

·           Next…

 

If the person record was…

 

Then…

 

Found

 

Consult your Association by laws on transfers and clearances before you proceed.

You have 2 options:

1) If your Association by laws state that you must apply for clearance before transferring a player, follow the steps in the Knowledgebase article Clearance & Transfer Process

2) If you do not need to apply for clearance, follow the steps in the Knowledgebase article Transfer Process.

 

Was not found

 

Continue to the next step. 

·           Click the red click here to create new record text

·           Complete the following fields as required:

 

Field

 

Description

 

Role

 

The main role the person will have within the association.

 

Select from the drop down list.

 

This is a mandatory field

 

Sub Role

 

Helps to further define the persons role within the association

 

·           Selection in the Role field will determine the options available here.

 

·           Select the checkbox next to the appropriate sub role. It is possible to select multiple sub roles. This will result in multiple Roles automatically created for the person.

 

E.g.: if the person is a player at both senior and junior level, select the Role Player, then select both Senior and Junior sub roles. The person will end up having 2 Roles: Player – Senior and Player Junior.

 

This is a mandatory field

 

NOTE: For more on Roles and sub-roles, see “Update Person Roles” in the Knowledgebase.

 

Title

 

Select a title from the drop down list

 

First Name

 

The persons’ first name.

 

This will automatically populate based on your entry at the search stage.

 

Type the name directly in the field

 

This is a mandatory field and cannot contain numbers

 

Middle Name / Initial

 

The persons’ middle name or initial.

 

This will automatically populate based on your entry at the search stage.

 

Type directly in the field

 

This is mandatory if another person with the same first and last name was found

 

Last Name

 

The persons’ surname.

 

This will automatically populate based on your entry at the search stage.

 

Type the name directly in the field

 

This is a mandatory field and cannot contain numbers

 

Date of Birth

 

The persons’ date of birth.

Type in dd/mm/yyyy format.

This field may be mandatory depending on role selected. 

This is mandatory if another person with the same first and last name was found

 

Country of Birth

 

The country the person was born in. 

Type directly in the field

 

Gender

 

Select the appropriate radio button to specify the persons gender

Email

 

The email address of the person.

Type directly in the field.


Multiple email address can be entered by using a semi colon (;) to separate.


The first address entered will be the one used in email communications.
 


This field may be mandatory depending on role selected.
 

Address 1 / 2 / 3

 

The postal address of the person. 

Type the address directly into the field beginning at field #1. Use fields #2 and #3 if you require more space. 

Suburb / Town

 

The town or suburb of the persons’ postal address. 

Type directly in the field. 

Postcode

 

The postcode of the persons’ postal address. 

Type in numerical format directly in the field. 4 digits only.

 

State / Territory

 

The state or territory of the persons’ postal address. 

Select from the drop down list

 

Country

 

Automatically defaults to Australia. This cannot be modified at this stage. 

Home Phone

 

The home phone number of the person. 

Type in numerical format directly in the field.

 

Work Phone

 

The work phone number of the person.

Type directly in the field. 

Must contain 10 digits including area code.

 

Mobile Phone

 

The mobile phone number of the person.

Type directly in the field. 

Must contain 10 digits including area code.

 

Fax Number

 

The fax number of the person.

Type directly in the field.

Must contain 10 digits including area code.

Comment

 

If required, you can enter additional information here. This information is for private viewing by your organisation only and is only displayed on this screen.

 

Type directly in the field.

 

·           Click Add and OK

NOTE: If you have missed a mandatory field of have entered data in an incorrect format, a message will display at the top of the screen advising you where the error is occurring. You will need to amend this before the record will save.

 

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