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Player Registration - Association

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Player Registration - Association

Mode:                        Competitions

Menu:                        Players > Player Registration Mandatory Fields

Player Registration Mandatory Fields allows the association to select any fields that are required to be filled in by the clubs. These mandatory fields are then enforced at the point of Player Registration by the club to the given association.

An exception report is available that lists all the players that had been registered before the mandatory fields were setup that are missing those details. This report is called "Players who are missing mandatory fields".

Setting a field as mandatory will not prevent the field from being changed in the future by the club but a method has been provided to the allow the association to know when this happens by indicating which fields are "monitored".

When a field is flagged as being "Monitored" a record will be kept of every change that takes place for those fields for your registered players. These records are then listed in the "Players who have had changes to monitored fields" exception report.

·           Follow the above menu path

·           A list of all fields in the Personal Details tab appears

·           Select the checkbox next to the fields you want to make mandatory in the Mandatory Fields list

·           Select the checkbox next to the fields you want to make mandatory in the Monitored Fields list

·           Click the Update button

View Registration List

Mode:                        Competitions

Menu:                        Players > Player Registration 

·           Follow the above menu path

·           Select the relevant Club from the drop down list

·           Click GO

·           A list of players registered to your association from the specified club displays

NOTE: The Player Has Role (Yes or No) relates to the player record and is independent of the Registration status which may be REGISTERED or DE-REGISTERED. See “Update Person Role” for information on how to edit/add a Player role. See “De-Register or Edit a Registered Player” for information on the registration status of a player.

Players Missing Mandatory Fields

Mode:                        Competitions

Menu:                        Reports > Exception Reports > Players Missing Mandatory Fields

·           Follow the above menu path

·           Select the relevant Club from the drop down list

·           Click GO

·           The report displays the following fields:

o        Club

o        Player Name

o        Date of Birth

o        Date Registered

o        Missing Fields

NOTE: This is a read only report. If you need to action or edit the records in anyway see “De-Register or Edit a Registered Player”

View Monitored Fields Report

Mode:                        Competitions

Menu:                        Reports > Exception Reports > Players Changing Monitored Fields 

Follow the above menu path

·           Complete the Date From and Date To fields

·           Click GO

·           The report displays the following fields:

o        Club

o        Player Name

o        Date Registered

o        Date Changed

o        Changes

NOTE: This is a read only report. If you need to action or edit the records in anyway see “De-Register or Edit a Registered Player”

De-Register or Edit a Registered Player

Mode:                        Competitions

Menu:                        Players > Player Registration 

·           Follow the above menu path

·           Select the relevant Club from the drop down list

·           Click GO

·           A list of players registered to your association from the specified club displays

·           Click the Player’s registration number in the Reg Num column

·           A Player Registration screen displays, displaying the current and historical registration status of the individual Player.

·           To De-register a player

o        Click the De-Register button. The Registration is not deleted, but the Player’s Registration status is set to DE-REGISTERED. The system records the date that this occurs.

·           To edit a player’s registration Code/number

o        Highlight/select the text in the Player Registration Code field

o        Type the new code over

o        Click the update button

·           To add a comment to a Player’s Registration Record

o        Type text directly into the Registration Comment field

o        Click the update button

o        This comment is only visible from this screen.

NOTE: Not other edits can be made. If you want to edit the details of the Player’s record you will need to open the Player’s record and edit as per the instructions in “Edit a Person/Player Record”

Keywords: delete, get rid of, remove, specific, people

 

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