Online Registration is a MyCricket feature that allows participants to sign up directly with your club.
Administrators, with a 'Person Manager' role, can set up Online Registration and make it available to participants at a later date when you’re ready to receive registrations.
Benefits of Online Registration include:
- Ability for parents to register their kids 24/7
- No need for registration days – clubs can spend the time providing other services or bringing people together for the purpose of “getting to know your club and team”
- Administration time savings due to reduction in data entry
- Better player management and communication due to accurate collection of email and other information
- Collecting payments online optional. Competitive service fee of 1.95%.
Once set up, Online Registration and Payments will be available to participants and parents via www.playcricket.com.au. Or you can create a link directly from your website to the online registration login page.
www.playcricket.com.au registration page
Setup Online Registration
MENU: Online Registration > Registration and Payments
Follow four easy steps to setup online registration, and get your club appearing on PlayCricket.
If this is your first time to Online Registrations & Payments you will be prompted with terms and conditions of use. Please read and accept these in order to proceed to the Online Registration homepage.
Step 1 – If required, set-up bank details
Online Payments allows participants to make secure registration payments to their club using the internet, then allows clubs/centres to receive payments via secure online banking direct into their account and reconciles these payments with the participant list. Administrators with a “Financial Manager” role need to set-up Online Banking details however anyone with a “Person Manager” role can activate it.
Decide whether your club will allow players to make registration payments online and do this step only if you decide yes. Go to step 2 if setting up Registrations Only. Only administrators with a “Financial Manager” role can set-up or view Bank details.
If you set-up your bank details and activate online payments, payments go directly to your club or center’s nominated bank account once a week.
Note: A pay week is between Saturday to Friday with monies transferred the following Thursday and, depending on your bank, it will generally be available on the Friday.
It is important the bank account is the club or centre bank account - online registration payments should not be going to a committee member’s personal bank account.
If you choose to activate online payments it’s best to do this before you setup registration forms to make the process quicker from the Registration and Payments page select on the Step 1 link or Setup Online Payments button.
This will open your Banking Details page, with two sections to complete:
- Bank Details – Enter you clubs specific bank account details including ABN or AIS and indicate if you are registered for GST.
- Contacts – Your clubs primary and secondary contacts should be the most appropriate administrators in regard to the club’s finance and banking arrangement. (E.g. Treasurer & Secretary). This will pre-populate with your details and the MyCricket Principal User’s details but you can change these if required.
Select the Submit Bank Details button. You will be presented will a Review Banking Details page which will ask to confirm the details are correct.
Step 2 – Set-up Online Registration Types / Products
Registration Product Types are to be setup for each 'Membership Subscription' offering (eg. U12, Seniors etc.), as well as 'Saleable Items' such as club merchandise. Once the product types have been created they can then be added to the Registration Form.
To create a Registration Product Type:
- Select Step 2: Set-up Registration types/products
- Fill out the fields. Detailed description in the below table.
- Select Update
Enter in the following details:
|Name*||This is the name of the Registration (e.g. Senior) or Product (e.g. club cap)|
|Category*||Club or Association|
|Description||A short description|
|Price*||Price of the registration or product (includes GST if applicable)|
|Class*||Enter in whether this is a registration subscription (e.g. Registration) or a saleable item (e.g. Product)|
|Available until*||Enter date where the registration product is no longer available|
|Active*||Defaults to active, untick to make product inactive|
|Sort order||If you have several products available the sort order affects the order it appears on PlayCricket|
|Start Date*||Choose a date when you want the product to appear publicly|
|Choose date for when product to end and be removed from PlayCricket|
|Person Role*||Who is this registration or product for e.g. a senior player?|
|General Discounts||Enter in a discount value e.g. $40|
|Discount Description||Enter discount description e.g. student discount|
|Early Discount||If you choose to offer a discount for registering early then enter a discount value e.g. $40|
|Early discount cut-off date||If you choose to offer a discount for registering early then enter a cut-off date this expires by|
Click on the Update button to save. Click on the Back to Online Registration & Payments link.
Step 3 – Set-up a Registration Form
From the Online Registration and Payments page, click on New Registration Form button
You will be taken to the Edit Registration Form page.
From the drop down select whether you are creating a Club Registration Form, then select Refresh
This will display the fields applicable to the form you selected. Enter the following details:
|Title*||Enter name of form. E.g. Senior Membership Form|
Short description to appear before the first step of registration
|Status*||Set to ACTIVE for it be available to your participants|
|Sort Order||If you have several products available the sort order affects the order it appears on PlayCricket|
|Disclaimer||Cricket Australia T&Cs|
|Contact Name||Pre-populated with the name of the person creating the form|
|Contact Email||Pre-populated with the name of the person creating the form|
|Payment Gateway*||Choose 'Cricket Australia Payment System' if taking payments online. Select 'No Payment' if not taking payments.|
|Allow Offline Payments||
Defaults to checked if online payments is not available
|Payments Description||e.g. please pay club secretary prior to the first training session|
|Currency Format||Default and locked to $AUD|
|Tax Description||Defualt and locked to GST|
|Tax rate||Default and locked to Australian GST tax rate of 10%|
|Form fields||Defaults to questions pre-determined by Cricket Australia. Additional fields can be added, including custom fields|
|Membership Products||Available membership products appear on the left. Add them to the right column to link them to the form.|
|Saleable Items||Available saleable items appear on the left. Add them to the right column to link them to the form.|
* denotes compulsory fields
Select Update to save these details, then select Back to Online Registrations & Payments to go back to the main page.
You will need to return to this form and select the Payment Gateway if your club bank details were entered after the Registration Form was setup.
Step 4 - get your club's registration forms found on PlayCricket
The final step is to review your registration form which if active will appear on PlayCricket.
If your club and/or registration forms are not appearing, please check your club's 'Organisation Details' page to ensure details for the 'Programs' have been entered. For more information click here.
If you encounter any further issues, please submit a support query and the MyCricket team will assist.
TIP - Managing and Reporting Online Registrations and Payments